Can I edit the event after printing the QR code?

Static QR codes cannot be changed once distributed. Create and share a new code if the schedule or location changes so attendees add the updated invite.

Do calendar reminders transfer when someone scans the code?

Yes. Configure default reminders in the generator so recipients receive push notifications before the event begins.

How are timezones handled for international attendees?

The event is saved using the timezone you specify. Modern calendar apps automatically convert times to the viewer’s local timezone.

Can I add livestream or webinar links to the QR code?

Absolutely. Include URLs, meeting IDs, or passwords in the description field so the information travels with the calendar entry.

Will the QR code download an ICS file?

Most devices open the invite directly in the calendar app. Some desktop workflows may download an ICS file that users can import manually.

Event QR Code Generator

Turn your event details into a scannable invite. Let attendees save the date and location to their calendars in seconds.

Event QR Code

Create a calendar event QR code for promotion and RSVPs

Steps:

Fill event details
Set date & time
Customize
Download & share

Extras:Calendar tips Ticketing services

Event QR codes

Turn event promotions into instant calendar bookings

Event QR codes store full calendar invites, including dates, locations, and reminders. Attendees simply scan and tap save—no manual typing or broken links.

Whether you’re promoting a webinar or an in-person festival, rich descriptions and timezone-aware details help busy audiences stay aligned with your schedule.

Key advantages

Frictionless RSVP

Scanning the code opens the user’s preferred calendar with prefilled information. It reduces drop-off compared to long forms or multi-step landing pages.

Consistent messaging

Include speaker bios, meeting links, or special instructions so every participant receives the same accurate details.

Adaptable for hybrid events

Add streaming URLs, dial-in numbers, or venue maps in the description field to support attendees joining from anywhere.

Where this QR code shines

Conference agendas

Print QR codes on signage or programs so visitors can add keynote sessions and workshops to their calendar on the spot.

Community meetups

Share the code on posters and social media graphics to drive attendance without building a dedicated landing page.

Corporate training

Embed QR codes in internal newsletters or Slack posts so employees instantly block time for mandatory sessions.

Ticketing follow-ups

Include the code on receipts to remind buyers about start times, parking details, or virtual event access.

Ideal audiences

Marketing teams

Promote launches and webinars with assets that convert interest into scheduled attendance.

Event planners

Coordinate venues, vendors, and VIP guests by distributing one canonical invitation that stays up to date.

Educators

Encourage students and families to remember school concerts, exams, and extracurricular activities.

Event QR code optimisation tips

Specify start and end times with the correct timezone to avoid calendar conflicts for remote attendees.
Add a descriptive event title so recipients instantly recognise why it matters when scanning on mobile.
Use the description field for agenda highlights, dress code notes, or access instructions to reduce follow-up emails.
Refresh the QR code if you change the venue or schedule—previous downloads won’t update automatically.

Make every scan a confirmed attendee

Event QR codes bridge your promotional materials and the attendee’s calendar. By removing friction, you respect their time and create a smoother planning experience for your team.

Pair the calendar invite with branded collateral, track conversions with unique print placements, and explore our other QR formats to support merchandise sales, check-ins, and post-event surveys.

Turn event promotions into instant calendar bookings FAQs

QR Code Maker: Create Custom QR Codes with Ease

QR Code Crafter is a free and powerful QR code maker for creating high-resolution QR codes in multiple formats, including vector files. Whether you need a QR code for a website, business card, or WiFi access, our intuitive generator lets you fine-tune colors, add your logo, pick the right error correction level, and choose the download size you need. Perfect for print and digital use, all generated QR codes work indefinitely with no scan limits.

How It Works

Choose Your QR Code Type

Select a content type at the top (URL, vCard, WiFi, etc.). Enter the required details to generate a unique QR code.

Customize Your Design

Personalize your QR code by adjusting colors, choosing the right error correction, and optionally adding a logo to match your brand.

Generate & Preview

Pick the download size you need, then preview your QR code before saving to ensure it scans correctly.

Download & Use

Download your QR code as PNG, SVG, PDF, or EPS. Vector formats ensure sharp quality for printing.

Why Use QR Code Crafter?

Free & Unlimited – No restrictions on scans or usage.

Custom Branding – Create a custom QR code with logo and match colors to your brand identity.

High-Resolution Output – Perfect for digital and print applications.

Vector Format Support – Get scalable SVG, PDF, and EPS files for professional use.

No Expiry – Your QR codes will always work.

Built-in Tracking – Use Google Analytics UTM tags to track scan data for better insights.

Start crafting your perfect QR code today with QR Code Crafter!

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